Wedding Photography

Booking Form and Contract

This agreement is between the "Clients" as outlined below and Kate Southall (Copper and Blossom, 9 Pembroke Road, Melksham, SN12 7NA) hereinafter referred to as the "Photographer".

CLIENT DETAILS

Client 1:

First Name

Last Name

Client 2:

First Name

Last Name

Address:

Phone Number:

EVENT DETAILS

Date of Celebration:

Address where pre-wedding preparations will take place (if applicable):

Ceremony Address:

Reception Address:

APPROXIMATE TIMINGS

Photographer to arrive:

Ceremony starts:

Arrival at Reception:

Wedding Breakfast begins:

Speeches:

Cutting of the Cake:

First Dance:

Photographer to depart:

Additional info:

Where did you hear about me?

Google Search

STEAM Wedding Show

Grittleton House Open Day

Wedding Fayre

Online Directory

Facebook

Instagram

Recommended by family or friend

The details of your package as well as the total cost and the deposit required will have already been discussed. Please contact Kate if you are unsure of these details. If not already paid, the booking fee is due on signing this agreement, with the balance of the amount agreed due 28 days before the day of the wedding. To confirm that you have understood the contents of the contract (outlined below) and agree to the terms therein, please enter your name and todays date in the section below and press submit. Hard copies of this contract are available upon request.

Name:

Todays Date:

Entire Agreement

This agreement contains the entire understanding between the Clients and the Photographer.

Confirmation :

A signed “Wedding Photography Booking Form and Contract” and payment of the booking fee are necessary to confirm the stated wedding services from the Photographer on the wedding date provided above.

Pre-Wedding Consultation :

This normally happens at the time of booking. The Clients will outline broadly what is required and the Photographer will advise on planning, logistics and timings where needed. If required the Clients are welcome to request an additional meeting closer to the time of the wedding (about 4 weeks) to iron out the remaining details. In any case I will contact you a few days before the wedding to ensure that there have been no last minute changes.

Cooperation :

The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. If a second photographer has not been requested then the Photographer may require assistance in organising the formal group photos (e.g. from the best man or an usher). The Clients also agree to give the Photographer sufficient warning of key events at the wedding to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake, speeches etc. Please note that not all guests at weddings like having their photo taken. In such cases the Photographer will use their discretion but cannot be held responsible for a lack of photos of these people.

The Schedule :

Our shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the Photographer therefore agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of the Clients arriving to the ceremony) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to compensate.

Paparazzi Wedding Guests :

Many of your guests will have digital cameras and they will want to photograph the Clients. In the spirit of cheerful cooperation the Clients agree to give the Photographers precedence over the guests in order to take the photographs required for the wedding services described above. We cannot be held liable for a lack of wedding photos if guests taking their own photos of the Clients continually interrupt the Photographer's work.

House Rules :

Note the Photographers are sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example some ministers insist that no flash photography is allowed, and others will insist that the Photographers shoot from a specific location. In such circumstances the Clients agree to accept the technical limitations that may be imposed on the equipment used. We advise the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.

Copyright Law :

The copyright of photographs remains with the Photographer. The Photographer grants the Clients permission to make copies of the images under the following conditions. The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

Model Release :

The Clients grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising, marketing, promotion and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.

Limit of Liability :

If a Photographer is too ill or becomes injured and cannot supply the wedding services specified above the Photographer will try to book a replacement wedding photographer. If a replacement photographer cannot be found then liability is limited to a refund of any payments received. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.

Booking Fee/Deposit :

In the event of the Clients cancelling the wedding for whatever reason the booking fee is non-refundable. It will be considered as liquidated damages to the Photographers.

Remaining Balance:

Payment of the full remaining balance is due 28 days before the day of the wedding. If the wedding is cancelled within 28 days of the wedding, 50% of the full balance will be reimbursed to the Clients. If the wedding is cancelled within 14 days of the wedding, no money will be reimbursed.